Office Executive

The Office Executive role is to ensure the smooth and efficient running of the Lahore office. It covers office expense management, HR management and general office administration. The Office Executive will carry out these duties with the help of a team, consisting of Office Admin and Office Junior. Effective team management skills are therefore also required.The Office Executive must have excellent English communication (written and spoken), computer proficiency(particular in MS Word and MS Excel), professional attitude, organisation skills and an attention for detail. The role requires someone who can easily handle multi-tasking and show the initiative and energy required for this position. The Office Executive will report directly to Senior Management Team (SMT).


Skills Required:

Office Expense Management

Manage office/IT purchases
Independently verify purchase item costs
Provide weekly expense sheets
Manage office kitty
Forecast future office needs and associated expenses

Office Administration

Ensure office equipment and environment is functional, clean and fit for purpose
Ensure correct implementation of company policy
Review office processes for efficiency and general improvements
Ensure adequate levels of office security and safety

HR
Resolve employee reported issues/concerns to ensure staff are focused and motivated
Manage staff attendance, time sheets, holiday and sickness records and make these available as required
Manage the hiring process (from Job posting, pre-interview detail, check references to holding interviews)
Perform induction of new joiners
Manage employee leaving process
Manage disciplinary processes
Manage Companys social clubs and activities to ensure team bonding and motivation


Team Management

Lead and develop the office management team to ensure the above objectives are met.