Office Manager

JOB PURPOSE ?1- Ensures the smooth running of the Chairman and CEO office operations and time management. ?2- Provides executive assistant to the Chairman and CEO in an effective and efficient manner. ?RESPONSIBILITIES ?1- Updates and maintains the Chairman’s calendar. ?2- Coordinates and sets up high-level conference calls, board and management meetings, special events and travel arrangements. ?3- Acts as liaison and maintained open lines of communication among senior executives, board members, shareholders, middle management and administrative staff. ?4- Coordinates preparation and timely dissemination of company reports and slide presentations for board meetings. ?5- Provides superior administrative support to Chairman, including correspondence, coordination, communications and problem resolution. ?6- Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning. ?7- Conducts extensive internet search and performs general clerical duties to include but not limited to: photocopying, faxing, and mailing. ??QUALIFICATIONS ?1- 3-5 years progressive experience in the filed of office management. ?2- Excellent oral and written communication skills in German and ?English and ?3- Ability to write and compile business correspondence. ?4- Ability to use Varity of software packages to produce word ?processed correspondence and documentations, presentations, ?spreadsheets and databases.